Job Information
Edwards Lifesciences Manager of Meetings and Events in Irvine, California
Innovation starts from the heart. Edwards Lifesciences is the global leader of patient-focused innovations for structural heart disease and critical care monitoring. With millions of patients served in over 100 countries, each team makes a meaningful contribution by improving patient outcomes and discovering lasting solutions for unmet patient needs. Our Manager, Meetings & Events position is a unique career opportunity that could be your next step towards an exciting future.
Work Schedule: Given the collaborative and complex nature of this work, this role is in person full time in Irvine, California.
You will make an impact by.
Identifying, negotiating, and selecting suppliers and vendors (e.g., hotels, third party planners) to reduce costs, minimize risks and penalties and ensure favorable incentives and commissions are achieved.
Project manage the logistical coordination and utilization of managed event spaces at Edwards Irvine facilities. Manage event spaces and ensure compliance with Irvine facilities guidelines, insurance, legal, health and safety obligations.
Partnering with management in the evaluation and selection of preferred event suppliers (e.g., hotels, audio visual companies, third party planners, transportation, etc.). Define and create Service Level Agreements (SLA) with suppliers to ensure best in class service is delivered.
Providing oversight and guidance to logistical staff on event activities (e.g., site selection, food and beverage, audio visual, transportation, entertainment, onsite staff, event safety communication plan, cost estimates and budget management, post-event assessment, etc.) Ensure internal and external partners, facilities, corporate dining, security, legal, compliance, etc. expectations are met. Collaborate with stakeholders to execute and facilitate event components (e.g., online reservation development, travel reservations, billing reconciliation, etc.)
Assessing meeting processes and event technology utilization to identify actionable strategies to improve user experience; develop change management plan to overcome objections/ obstacles and build partnerships. Collaborate with event technology supplier(s) to provide guidance on business requirements and ensure efficient and user friendly processes are established within the platform.
Recommending policy revisions as needed to reduce cost and/or improve service and reflect best practices. Influence compliance through effective communication and change management.
Defining reporting requirements, review and validate data to measure program effectiveness
Establishing and maintaining an internal event planning resource site and planning tools to facilitate consistent, high-quality planning standards and optimal experience for event attendees
Other incidental duties
What you'll need (Required):
Bachelor's Degree in in business administration, hospitality, or tourism
A minimum of 8 years of experience in meetings and events planning; strategic meetings management program development experience OR Master’s Degree and a minimum of 6 years of experience
What else we look for (Preferred):
Medical device and/or Pharma experience
Experience using Cvent
Proven expertise in Microsoft Office Suite, including Microsoft Excel, PowerPoint, Word
Experience using SharePoint
Serve as event planning Subject Matter Expert, staying current of industry best practices, establishing and maintaining a network of industry professionals
Proven ability to develop and maintain influential and collaborative relationships at a variety of levels
Ability to extract input from colleagues and stakeholders and achieve successful project outcomes through strong consensus building and facilitation skills.
Excellent at data analysis and business process design
Excellent verbal and written communications skills, including the ability to document and translate business needs into event, contract and/or system requirements, process improvements, and policy changes
Extensive knowledge of own area within the organization while contributing to the development of new concepts, techniques, and standards
Extensive understanding of related aspects of meetings and events industry, including policies, processes, tools, contracts, and best practices
Strict attention to detail
Ability to interact professionally with all organizational levels and proactively escalate issues to appropriate levels of management in the organization
Ability to manage competing priorities in a fast paced environment
Ability to represent leadership on sections of projects within a specific area interfacing with project managers and team
Ability to consult in project setting within specific sections of area
Aligning our overall business objectives with performance, we offer competitive salaries, performance-based incentives, and a wide variety of benefits programs to address the diverse individual needs of our employees and their families.
For California, the base pay range for this position is $100,000 to $142,000 (highly experienced).
The pay for the successful candidate will depend on various factors (e.g., qualifications, education, prior experience). Applications will be accepted while this position is posted on our Careers website.
Edwards is an Equal Opportunity/Affirmative Action employer including protected Veterans and individuals with disabilities.
COVID Vaccination Requirement
Edwards is committed to complying with the requirements and guidance from our government authorities and to protecting our vulnerable patients and the healthcare providers who are treating them around the world. As such, all Healthcare Interacting positions require COVID-19 vaccination, which includes anyone who directly interfaces with patients and those who interact with healthcare providers as part of their role. If hired, as a condition of employment, you will be required to submit proof that you have been fully vaccinated for COVID-19, unless you request and are granted a medical or religious accommodation for exemption from the vaccination requirement. This vaccination requirement does not apply in countries where it is prohibited by law to impose vaccination. In countries where vaccines are less available, or other requirements exist, we may institute alternate measures that optimize patient safety and healthcare provider safety, which may include regular COVID testing or specific masking requirements.
Edwards Lifesciences is the global leader in patient-focused medical innovations for structural heart disease, as well as critical care and surgical monitoring. Driven by a passion to help patients, the company collaborates with the world's leading clinicians and researchers to address unmet healthcare needs, working to improve patient outcomes and enhance lives. Headquartered in Irvine, California, Edwards Lifesciences has extensive operations in North America, Europe, Japan, Latin America and Asia and currently employs over 15,000 individuals worldwide.
For us, helping patients is not a slogan - it's our life's work. From developing devices that replace or repair a diseased heart valve to creating new technologies that monitor vital signs in the critical care setting, we focus on helping patients regain and improve the quality of their life.